Administrative Assistant

Company: V R Della Infotech Inc
Location: West Nyack
Posted on: January 20, 2023

Job Description:

Job Description Job Description: Performs clerical and administrative duties including typing documents, correspondence, and reports for their assigned department. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations. Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time. Screens telephone calls and visitors. Answers basic questions and provides information. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner. Maintains organized computer and/or hard copy files for easy identification and retrieval Prepares purchase requests for items as needed and coordinates with the purchasing department. Communicates with Department Heads in order to obtain necessary information to process incoming invoices per company guidelines using existing programs. Qualifications: High school diploma or GED with a clear understanding of general math and the ability to read, write and comprehend written and verbal English. Some knowledge of general office practices and procedures. Knowledge / Skills / Abilities Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette. PC skills with good working knowledge of MS Word, MS PowerPoint, MS Excel / Access, and other departmental software programs. Ability to maintain spreadsheets and modify formats in order to complete assignments. Must demonstrate ability to pay close attention to details, and present good planning, organization, and time management skills. Must be able to work effectively with interruptions and meet or exceed production and quality goals. Ability to handle confidential or sensitive information or issues. Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.Required Certification / Licenses / Employee Orientation. Cross Training and Systems Training where required. Training to keep abreast of new technology, industry trends and practices to improve efficiency. Performs some advanced functions as part of training and development.

Keywords: V R Della Infotech Inc, Tenafly , Administrative Assistant, Administration, Clerical , West Nyack, New Jersey